F-Gas Annual Reporting & BDR Submissions
Our Reporting Service in Detail
Complete processing of all reporting obligations according to EU Regulation 2024/573
Annual Report (Article 26)
Preparation of the complete annual report with all required quantity data, GWP values and CO₂ equivalents. Submission via the Business Data Repository (BDR) of the European Environment Agency.
Data Collection & Validation
Systematic collection of all F-Gas activities: production, import, export, placing on market, recovery and quota consumption. Complete plausibility check before submission.
Timely Submission
Guaranteed submission by 31 March via the BDR Portal. Avoidance of fines due to deadline violations. Proactive deadline management and timely reminders.
Compliance Review
Comprehensive review for conformity with EU Regulation 2024/573 and national requirements. Quality control of all information before transmission to authorities.
Authority Communication
Direct communication with the EEA and national authorities for queries. Processing of correction requirements, supplementary submissions and NIL Reports.
Documentation & Archiving
Complete documentation of all submitted reports and evidence. Legally compliant archiving for audits by regulatory authorities.
How the Reporting Process Works
From data collection to successful submission in 3 steps
Data Collection
Systematic collection of all F-Gas activities for the reporting year: quantities, GWP values, quota consumption, equipment types.
Report Preparation & Review
Preparation of the annual report under Article 26, validation of all data, compliance review and quality control.
Submission & Archiving
Timely transmission via BDR Portal by 31 March, confirmation receipt and legally compliant archiving.
🗓️ Deadline: 31 March 2026
We guarantee timely submission
Why Professional Reporting Is Critical
Incorrect or late reports lead to regulatory sanctions
Risks Without Professional Reporting
- Missing the 31 March deadline → fines up to €50,000
- Incorrect data → follow-up requests and correction loops
- Incomplete information → quota reductions in subsequent applications
- Wrong GWP values → compliance violations and sanctions
- Missing documentation → problems during regulatory audits
Our Reporting Service
- Guaranteed submission by 31 March – no fine risk
- Complete data validation – no authority queries
- Compliance-conform reports under Article 26 EU 2024/573
- Correct GWP calculation according to Annex I of the Regulation
- Legally compliant archiving for regulatory audits
Important: The reporting obligation applies to ALL companies with F-Gas activities. First-year submissions must also be complete and submitted on time.
Verification Reporting – Additional Audit Requirement
Certain companies require independent verification by 30 April
Who Must Submit Verification Reports? (Article 26(7)-(8))
- RAC Equipment Importers: Importers of refrigeration, air conditioning and heat pump equipment (or Metered Dose Inhalers) with ≥ 1,000 t CO₂ equivalents HFCs
- HFC Producers & Bulk Importers: Companies with ≥ 1,000 t CO₂ eq or Article 16(2)(c) quantities
- Deadline: 30 April 2026 (one month after annual report)
Independent Auditor Requirement
Verification must be carried out by an independent auditor registered in the EU F-Gas Portal, who is either accredited under EU Directive 2003/87/EC or authorised for auditing financial statements under national regulations.
💡 We support you in coordinating with qualified auditors and timely submission of the Verification Report via the EEA's BDR Portal.
Simplified Verification (10–1,000 t CO₂ eq)
Important: Importers of pre-charged equipment with HFC quantities between 10 and 1,000 t CO₂ eq require verification by an independent auditor, but do NOT need to submit the Verification Report via the BDR. Documentation must only be available for regulatory audits.
Your Benefits With Our Reporting Service
Professional annual reports for your F-Gas compliance under EU Regulation 2024/573
Deadline Guaranteed
Submission by 31 March guaranteed. Avoidance of fines up to €50,000 for missed deadlines. No end-of-year stress.
100% Legal Certainty
Fully compliant with Article 26 EU Regulation 2024/573. Correct information per Annex I and IV. No regulatory objections.
Error-Free Reports
Validated data, correct GWP values, complete information. No follow-up requests or correction loops from authorities.
Time Savings
Complete handling without administrative burden for you. We take care of data collection, validation and submission.
Legal Basis & Deadlines
Article 26 EU Regulation (EU) 2024/573 – Reporting Obligation
All companies that produce, import, export, place on the market, use or recover fluorinated greenhouse gases must report annually on their activities. Reports are submitted via the Business Data Repository (BDR) of the European Environment Agency (EEA) at https://bdr.eionet.europa.eu.
Important: The reporting deadline is 31 March of the following year. Late or incorrect reports result in fines up to €50,000 and may affect quota allocation.
Companies Subject to Reporting
- Producers of fluorinated greenhouse gases
- Importers & exporters of F-Gases
- Companies placing F-Gases on the market
- Operators of equipment containing F-Gases
- Recovery and recycling companies
Data Required Under Article 26
- Produced/imported quantities (kg, CO₂ eq)
- F-Gas types and GWP values (Annex I)
- HFC quota consumption under Article 16
- Recovered and recycled quantities
- Destroyed quantities and equipment types
Key Deadlines
📅 31 March (following year)
Deadline for annual report on previous year's activities via EEA's BDR Portal
📅 30 April (following year)
Deadline for Verification Report (if required) via BDR Portal
⚠️ Fines
Up to €50,000 for late or incorrect reporting; quota reductions possible
Frequently Asked Questions
Answers to the most important questions about F-Gas reporting
What is the reporting obligation under Article 26 of the EU Regulation?
Under Article 26 of Regulation (EU) 2024/573, all companies with F-Gas activities (production, import, export, placing on market, recovery) must report annually via the Business Data Repository (BDR) of the European Environment Agency (EEA). The report includes produced, imported and exported quantities, quota consumption, GWP values and equipment types.
When and where must I submit the annual report?
Submission deadline: 31 March of the following year via the BDR Portal (Business Data Repository) of the EEA at https://bdr.eionet.europa.eu. Example: Activities from 2025 must be reported by 31 March 2026. Late submission results in fines up to €50,000 and may affect quota allocation for subsequent years.
What information is required for the annual report?
The Article 26 report includes: produced/imported/exported F-Gas quantities (in kg and CO₂ equivalents), GWP values according to Annex I, HFC quota consumption according to Article 16, recovered and recycled quantities, destroyed quantities, equipment types and uses. For producers/importers additionally: inventory levels as of 31 December.
What is Verification Reporting and who does it affect?
Certain companies require additional verification by an independent auditor according to Article 26(7)-(8): 1) RAC equipment importers (refrigeration, air conditioning, heat pumps) with ≥1,000 t CO₂ eq HFCs, 2) HFC producers and bulk importers with ≥1,000 t CO₂ eq. The Verification Report must be submitted by 30 April (one month after annual report) via the BDR Portal.
What is a NIL Report and when must I submit it?
A NIL Report (null report) is required if your company was allocated or received HFC quotas but did not place any HFCs on the market during the reporting year. Submitting a NIL Report via the BDR Portal prevents further EEA reminders and confirms your compliance despite inactivity.
What does professional reporting cost?
Costs depend on the complexity of your F-Gas activities and whether Verification Reporting is required. We provide a transparent fixed-price quote. The investment avoids fines for late or incorrect reports (up to €50,000) and prevents quota reductions in subsequent applications.
Who are authorised Independent Auditors for Verification?
Authorised for Verification Reporting are independent verifiers who are either accredited under EU Directive 2003/87/EC or authorised for auditing financial statements under national regulations. The auditor must be registered in the EU F-gas Portal. We support you in coordinating with qualified auditors.
More on the F-Gas Regulation?
Detailed information on F-Gas Regulation (EU) 2024/573, all articles, obligations and legal requirements.
More F-Gas Services
Professional F-Gas compliance from a single source – from registration to reporting
Registration
Fast and legally compliant registration in the official EU F-Gas Portal
Quota Management
HFC quotas from our own stock – fast supply within 1–3 working days
Consulting & Compliance
Individual consulting on all requirements of the F-Gas Regulation
Customs Services
Complete customs handling for import and export of F-Gas products